Methods for Freely Backup IMAP Emails in Microsoft Outlook


Methods for Freely Backup IMAP Emails in Microsoft Outlook

In conclusion, the majority of users want to know how to backup IMAP emails locally. There are several methods you can use to backup IMAP mailboxes to

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In conclusion, the majority of users want to know how to backup IMAP emails locally. There are several methods you can use to backup IMAP mailboxes to your PC. This article will go over some simple yet effective methods for backing up your mailbox data. But first, what exactly is an IMAP server?

IMAP is the email mailing service used to send and receive emails. IMAP email accounts are email accounts that connect to the IMAP server. Most email clients allow you to enable IMAP. Some webmail, however, uses the IMAP server by default.


Many email accounts with custom addresses, in addition to webmail providers, use the IMAP server. However, the procedure for backing up your email account with a custom email address varies depending on the account.

As a result, we propose a more secure and straightforward method of migrating emails from IMAP to a computer.

Local IMAP Email Backup Methods

Before you can begin backing up your IMAP emails, you must first configure the IMAP account in the MS Outlook application. After that, you can save all of your emails to your local drive. The steps to save IMAP emails locally are outlined below.

  • Open Microsoft Outlook on your computer and go to the File menu.
  • Then, from the left pane, select the Open & Export tab.
  • Then, select Import/Export.
  • Select the Export to a file option in the Import Export Wizard and press the Next button.
  • Now, from the list, select Outlook data file (.pst). Press the Next button.
  • Select the mailbox folder to backup and press the Next button.
  • Finally, specify the location for the IMAP backup file and click the Finish button.
  • It will migrate your IMAP mailbox locally successfully.

Anyone can easily save their mailbox items on their PC after following the procedures outlined above. This approach, however, is not appropriate for all users. Some users find the method difficult to execute.

The Manual Approach Has Some Limitations

When you have technical expertise, you can use the manual or do-it-yourself method to backup IMAP emails locally. However, if you are a non-technical user, you may be unable to complete the steps correctly. The following are some of the major disadvantages of the manual method.

  • You cannot save your entire mailbox at once. At any given time, only one folder can be downloaded.
  • You can only backup your emails in PST format using Outlook. There is no option to save emails in different file formats in any other email client.
  • For many users, the procedure is complicated and time-consuming.

For the reasons stated above, we recommend that you choose an automated solution that is suitable for both technical and non-technical users.

Automated Email Migration from IMAP to Computer

Softaken Cloud Mail Backup Software is the most dependable and secure tool for backing up IMAP emails locally in a variety of file formats. Emails can be saved as PST, EML, MSG, MBOX, HTML, PDF, and other formats. You can also migrate your emails to other email accounts like Gmail, Yahoo Mail, Office 365, and many more. It provides a plethora of advanced options to ensure the safety and security of the migration.

How to Use the IMAP Backup Tool to Download IMAP Emails Locally

  • IMAP Backup Tool should be downloaded and installed. Execute it as administrator.

IMAP Backup

  • Now, enter your information and click the Sign in button.
  • Following that, review the preview and select the mailbox items you want to backup before pressing Next.
  • In the Save/Backup/Migrate As field, select the required file format/email client.
  • Next, select other tool options based on your needs.
  • Finally, specify the Destination Path and press the Convert button.


After reading this article, you will undoubtedly understand the best methods for backing up IMAP emails locally. We talked about IMAP emails and how to back up your emails in MS Outlook. This method takes a considerable amount of time. It also only allows you to back up your emails in PST format. As a result, we recommend the most effective IMAP Backup Tool.

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